A loss of data is one of the most tragic things that can happen to a business. A business owner can move from having thousands of customers with millions of profit to a totally fallen business in a matter of seconds. In the tech0savvy era we are living, it is difficult to tell which companies are going to suffer data losses because all data is vulnerable can be can be lost, regardless of the industry.
Over time technology has come in place to make life easier, and that goes for securing data. The worst thing about data loss is the probability of that information landing in the wrong hands, say cybercriminals. Luckily, there are so many ways developed that can help businesses protect themselves from data loss, among them, the following seven:
1. Password Protection
Hackers are always on the lookout for passwords, knowing that to access most things and accounts, you require a password. The sad thing is that business owners have not quite figured a way to use password protection for safeguarding their information from loss. The concern is mostly in the redundancy and simplicity they use in coming up with a password.
Ideally, a password should be strong, starting from the entire code. For one, ensure you employ a mix of both uppercase and lowercase letter, numbers, and symbols. Also, avoid consecutive numbers or letter that people can easily set aside. Other than that, you need to determine long passwords that are hard to break through.
2. Two-step verification
Even with a strong password, don’t leave it at that. A two-step verification allows you to put an added layer of protection to your work so that no one can access the work unless they can get through the second verification code. The good thing is that most online applications, for example, Gmail, allow for the two-step verification.
All you need is to link your accounts with another device, in such a way you can verify your identity. This is the best technique is ensuring you are alert and aware of any log-in information that happened without your consent.
3. Encryption of data
For businesses, it never hurts to take things a tad further than usual. In information protection, the need for data encryption has quickly risen among business owners. The idea is to ensure that when all other protection attempts have failed, it is quite difficult for people to read your content, tamper with it, or even share it widely without decoding it.
Again, like with passwords, you need to determine a complex code that is difficult to memorize or crack. The encryption is especially critical for sensitive information and invaluable data, for instance, financial records of investors, business certifications and transactions, among others. Consider the over-the-air encryption or a Secure Sockets Layer (SSL) to encrypt your information.
4. Using anti-viruses
Anti-viruses may seem an obvious thing to consider for data protection, but they do go a long way in keeping your information out of security threats. A lot of the times businesses lose their information thanks to a malware and virus infection that caught up with their devices.
The worst bit is that most of them are never aware of when the infection happened. There is numerous way to get your devices infected with malware and viruses, including downloading files online. Sometimes, it is through a simple click on a genuine-looking link that can render all your documents infected and unreadable.
As prevention, ensure you have an active anti-virus on your device, including the windows defender. The good news is that many software and tools in the market can get the job done for you, including the likes of cloud disaster recovery solutions, firewalls, virtual private networks, antivirus software, to mention a few.
5. Create access levels
Much as you are doing so much to prevent your data from landing in the wrong hands, your information may already be in the wrong hands given the people that surround you. Every business owner must be keen and intentional in choosing the right people to handle specific information crucial to the company.
Creating access levels allows you to subdivide your staff into categories, based on their delegated tasks and assignments on the workplace, and the level of trust you have with them regarding caring for the company’s interests.
This for the most bit means that different people have different levels of access to specific information, without which they cannot access particular data. You can take it further by ensuring the employees sign confidentiality agreements upon joining your organization. Upon which they are liable to legal issues if they breach the arrangements thereof.
6. Proper disposal of waste
Data is data, even when it is waste or old data. Over time, you will have to get rid of individual pieces of information, either to clear storage space or for formality sake. The problem with disposing data is that it always has pieces of information that can link it back to a particular organization. Whether it is a contact, and address or transaction code, disposed of data can create a security vulnerability that could cause further data loss.
To rid your business of old information, ensure you permanently delete files on your devices, and when you are getting rid of your gadgets and consoles like old desktops, hard drives, and tapes, ensure you employ a trustworthy disposing company that can completely do away with them.
7. Data backups
If you want to avoid data loss, the best way is to ensure you have a backup plan for when everything else fails. Ideally, at one point or the other, hackers may find a loophole in your systems and use it to manipulate your information. When that happens, you want to be at the forefront to keep your security high by resolving the issue as soon as you notice it. The idea is to prevent further corruption of information by addressing it and restoring the data as per your last backups.
Note that, it is necessary that your backups be placed in a safe location, preferably away from your current business location. In the event of a natural disaster like fire, you want to be sure that your backups do not go down in flames as the original copies do.
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